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All member-libraries are requested to submit their catalog update for the 1st Quarter of 2014. Send updates to FHL's address below, indicate LibraryLink Project on the addressee. If less than 5 MB, just send as an attachment through email. We will notify you once we have uploaded your updated catalog! Thanks for the continued support!

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LibraryLink Secretariat

Filipinas Heritage Library
www.filipinaslibrary.org.ph

A division of
Ayala Foundation, Inc.
6th Floor, Ayala Museum
Makati Ave. cor. Dela Rosa St.
Greenbelt Park
Makati City 1220
Philippines

Tel. No. (632) 759-8281
Fax No. (632) 759-8287

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1. What is the LibraryLink?
2. How does it work?
3. What do you mean by union catalog?
4. How did LibraryLink start?
5. Is this service offered for free?
6. What sort of information can I get from the LibraryLink?
7. Can I get a copy of the materials?
8. Who are the target users of the LibraryLink?
9. Who can join the LibraryLink?
10. Can non-members use the LibraryLink?
11. What are the benefits of joining the LibraryLink?
12. How can we join?
13. Where can I get a copy of the MOA?
14. How secure is the LibraryLink database?
15. What library systems are compatible with the LibraryLink database system?
16. Whatís the difference between a flat file and a structured format?
17. What fields are needed in the database?
18. Do I have to conform to the field list?
19. Who will own the Filipiniana database once itís submitted?
20. How frequently is the database updated?
21. How do we send the database updates?
22. Who maintains the LibraryLink database and website?
23. Who pays for the costs attached to maintaining the LibraryLink project?
How to join
  • Fill-up registration form
  • Sign MOA
  • Send you Filipiniana
        catalogue to FHL

    Sign Up


  • 1. What is LibraryLink?
    LibraryLink is a union catalog containing the bibliographic entries of Filipiniana materials found in the libraries of member-institutions. top

    2. How does it work?
    The LibraryLink database contains the Filipiniana records of the projectís member-institutions. When you enter a word in the search box and click on the search button, the search engine will retrieve the records that meet the criteria from the unified database. The website does not retrieve data in real time from the websites of member-institutions, considering the bandwidth and state of Internet connectivity in the Philippines. Instead, a unified database containing the catalogs of member-institutions and managed by the Filipinas Heritage Library is used. top

    3. What do you mean by union catalog?
    Union catalog refers to the combined database of Filipiniana records of member-institutions. top

    4. How did LibraryLink start?
    It started as a project of the Filipinas Heritage Library with Ateneo de Manila University and De La Salle University as the projectís first members. top

    5. Is this service offered for free?
    Yes. There is NO CHARGE whatsoever for joining and for using the LibraryLink search engine. top

    6. What sort of information can I get from the LibraryLink?
    The LibraryLink union catalog covers Filipiniana materials in various formats. Our definition of Filipiniana includes any material pertaining to the Philippines and/or authored by Filipinos. It is left up to the member-institution to decide what they wish to include in the catalog. Some of the institutions include theses and dissertations, while others include maps, newspaper articles, multimedia, and others. top

    7. Can I get a copy of the materials?
    You will have to contact the librarian of the institution where the material can be found and inquire personally. Each institution has its own rules and procedures regarding this. top

    8. Who are the target users of the LibraryLink?
    The LibraryLink is primarily for the serious Filipiniana researcher. Other target users are students, librarians, and the general public interested to know more about the Philippines. top

    9. Who can join the LibraryLink?
    It is open for membership to institutions, primarily libraries that have Filipiniana collections. top

    10. Can non-members use the LibraryLink?
    Yes. The LibraryLink is open to the public. Users do not need to be a member to use the search engine. top

    11. Why do we have to join then? What are the benefits of joining the LibraryLink?
    You donít earn a peso, but by joining the LibraryLink, you get to share information about your Filipiniana collection. You might have rare items in your Filipiniana collection that are not found anywhere else. Through the LibraryLink, you are able to provide the public greater access to your collection. top

    12.How can we join?
    There are three steps to follow :
     
    1. Download a copy of the standard MOA and study it carefully. If you have questions and want to modify portions of the MOA, contact the Filipinas Heritage Library for assistance.
     
    2. Sign the MOA and forward a copy to the Filipinas Heritage Library.
     
    3. Extract the Filipiniana records from your database and send a copy to the Filipinas Heritage Library.
    top

    13. Where can I get a copy of the MOA?
    The MOA is available in various formats and can be downloaded from the LibraryLink website. top

    14. How secure is the LibraryLink database? How is the integrity of the database protected?
    The Filipinas Heritage Library IT department has instituted the necessary security systems to protect the union catalog, like providing a firewall and installing the latest security patches in all the libraryís servers. The union catalog is exposed to the web server with just a read-only permission. top

    15. What library system is not compatible with the LibraryLink database system?
    System compatibility is not an issue with LibraryLink since the data is merely extracted from the member-institutionís database and uploaded to the LibraryLink database. Data can be extracted as an ordinary ASCII flat file or in a structured table format. Preferably, the data is submitted in a structured table format for easy integration with the existing LibraryLink database. top

    16. Whatís the difference between a flat file and a structured format?
    A flat file contains the database records in one continuous flow (similar to ordinary text), while a structured format contains the database records in easily identifiable rows and columns. Our preferred format for extracted records is the structured table format. top

    17. What fields are needed in the database?
    The LibraryLink database contains the following fields :
    Library
    Control Number/Accession number
    Location
    Class Number
    Title/Statement of Responsibility
    Edition
    Personal Author
    Corporate Author
    Publication
    Publication Year
    Pagination
    Series Statement
    Notes
    Standard Number
    Added Titles
    Added Entries
    Series Title
    Type of Material
    Keywords
    Subject Headings
    Language
    top

    18. Do I have to conform to the field list?
    Yes. You can choose which fields to extract from your database based on the listing. top

    19. Who will own the Filipiniana database once itís submitted?
    You own your database. There is no transfer of ownership involved here. Your database will not be used for any other purpose except for the LibraryLink union catalog. top

    20. How frequently is the database updated?
    That would be up to you. As a member-institution, you can send updates as often as you want. top

    21. How do we send the database updates?
    Depending on the size of the file you are submitting, you can send it as an email attachment or in a diskette or CD. Please do not send an email attachment bigger than 1.5MB. top

    22. Who maintains the LibraryLink database and website?
    The Filipinas Heritage Library maintains the database and the website. top

    23. Who pays for the costs attached to maintaining the LibraryLink project?
    The Filipinas Heritage Library has been shouldering the costs involved in developing and hosting the website. top


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